Standing Committees

Under the approval of the Board of Directors of the Chaleur Regional Service Commission (CRSC), this standing committee is established to provide direction to staff and make recommendations to the Board of Directors on community development initiatives that are related to the Chaleur Regional Service Commission’s Strategic Plan, the Community Development Strategic Plan, the New Brunswick Economic and Social Inclusion Plan, or other CRSC strategic priorities as they arise.

1. Provide feedback on topics, ideas and proposals submitted by the CRSC Community Development Department in relation to major regional initiatives related to housing, poverty reduction, welfare, and settlement services for newcomers, among others, in connection with the Strategic Plan of the CRSC.
2. Make recommendations to the Board of Directors supporting community development initiatives as outlined in the CRSC’s Strategic Plan.
3. Provide recommendations on community development and social inclusion to the Board of Directors so that the Board can lobby provincial and federal governments and other related agencies for desired services or initiatives.
4. Act as a representative of the CRSC during meetings with groups of citizens, associations, committees, to better understand the needs in terms of poverty reduction, access to housing, well-being and integration of newcomers.

Staff members of the CRSC participate in committee meetings and are responsible for preparing agendas, minutes and documents pertaining to the committee’s business.

The role of the chairperson is to validate the agenda, chair the meetings and act as spokesperson on behalf of the committee to the Board of the CRSC.

1. The members of the Committee serve for a period of four years, from the date on which the CRSC appoints them.
2. The term referred to in paragraph (a) may be renewed for a further period of two years with the mutual consent of the CRSC and the outgoing member.
3. If a member resigns from their seat during their term, the Community Development Services will propose another representative to the Board of Directors to complete the term. If a seat becomes vacant within three (3) months before the end of the member's term, the CRSC may wait until the end of the term before filling the vacancy.
4. The CRSC has the right to end any appointment if a member:
   1. is absent from three (3) meetings in a year without a valid reason.
   2. is in conflict of interest or appears to be in conflict of interest or if his behavior is deemed inappropriate under the regulations, policies, and other rules of the CRSC.
   3. presents his written resignation to the Chairperson of the CRSC.

Members meet at least quarterly or as needed based on ongoing priorities.

1. For meetings, the quorum is fixed at the majority of the appointed members.
2. The Committee establishes its own internal rules of procedure which are consistent with the CRSC’s procedural by-law and this document.
3. Decisions are made by consensus or vote if necessary. If a vote is held, the chair only votes to break a tie.
4. Members can also vote by email if the question must be addressed within a 48- hour deadline.
5. The support staff is appointed secretary who is responsible for keeping a record of the deliberations.
6. The minutes of the meetings are submitted to the members of the committee and to the general management of the CRSC by the secretary one week before the next meeting.
7. Committee members shall be remunerated at the prevailing rate for each meeting they attend, as stipulated in the CRSC's procedural by-laws.
8. The Committee may not incur any expenditure which has not been previously authorized by the CRSC.

Under the approval of the Board of Directors, this standing committee is established to ensure that the CSRC meets the requirements as prescribed in the Regional Service Delivery Act in terms of sport, recreational and cultural infrastructure. This committee also ensures that regional infrastructure cost-sharing agreements are effectively and continuously monitored.

1. Identify existing regional and sub-regional infrastructure related to sport, recreation, and culture.
2. Facilitate the identification, development and funding of future regional and sub-regional infrastructure priorities related to sport, recreation, and cultural activities.
3. Recommend an equitable sharing formula for infrastructure subjected to cost-sharing.
4. Facilitate the development of cost-sharing agreements for said infrastructure amongst the members of local government and the rural district.
5. Review cost-sharing agreements and ensure that the requirements are met.

Staff members of the CRSC participate in committee meetings and are responsible for preparing agendas, minutes and documents pertaining to the committee’s business. The committee can also call on expert resources in the field of sports, recreational and cultural infrastructure.

The role of the chairperson is to validate the agenda, chair the meetings and act as spokesperson on behalf of the committee to the Board of the CRSC.

Members meet at least quarterly or as needed based on ongoing priorities.

1. For meetings, the quorum is fixed at the majority of the appointed members.
2. The Committee establishes its own internal rules of procedure which are consistent with the CRSC’s procedural by-law and this document.
3. Decisions are made by consensus or vote if necessary. If a vote is held, the chair only votes to break a tie.
4. Members can also vote by email if the question must be addressed within a 48-hour deadline.
5. The support staff is appointed secretary who is responsible for keeping a record of the deliberations.
6. The minutes of the meetings are submitted to the members of the committee and to the general management of the CRSC by the secretary one week before the next meeting.
7. The Committee may not incur any expenditure which has not been previously authorized by the CRSC.

With the approval of the Chaleur Regional Service Commission (CRSC) Board of Directors, this standing committee is established to facilitate information exchange and discussion on resource sharing and joint planning related to policing, fire protection, and emergency management services, and to develop recommendations to submit to the CRSC Board. These recommendations may include actions aimed at improving services. It is important to note that this committee is not mandated to deliver provincial public safety services and programs.

The Public Safety Committee will primarily focus on the following:

Policing: Improve communication and build relationships between communities, regions, and policing authorities, and help identify key issues and priorities related to police services in the region.

Fire Protection: Share information on fire prevention and suppression services and explore ways to improve sustainability and efficiency through increased cooperation, resource sharing, and strategic procurement of specialized equipment.

Emergency Planning: Exchange information, identify issues, and consider potential actions with provincial officials regarding emergency planning. Other shared aspects of public safety in the region may also be reviewed by the committee.

• Serve as a regional forum where representatives of police, fire, and emergency planning services can share information and receive feedback.
• Identify opportunities to enhance public safety services by improving collaboration and communication between public safety agencies, service providers, and communities.
• Make recommendations to the CRSC Board regarding studies, reviews, or other activities that could be undertaken to support improved efficiency and resource use in public safety services.
• Support and identify potential regional or subregional collaborative initiatives and actions to improve the effectiveness and sustainability of public safety services.
• Develop and maintain a regional assessment that may include threats, risks, and vulnerabilities affecting public safety, and recommend priority issues for the CRSC to address.
• Provide regular reports to the CRSC Board on committee activities.
• Liaise with other CRSC committees (e.g., the Community Development Committee) and organizations as needed to facilitate the exchange of information and ideas between sectors.

CRSC staff attend committee meetings and are responsible for preparing agendas, minutes, and documentation related to committee business.

The Chairperson's role is to approve the agenda, preside over meetings, and act as the committee’s spokesperson to the CRSC Board.

• Committee members are appointed for a four-year term starting from the date of appointment by the CRSC.
• The term may be renewed once for an additional two years with the mutual consent of the CRSC and the outgoing member.
• If a member resigns mid-term, CRSC staff will recommend a replacement to complete the term. If the vacancy occurs less than three (3) months before the term’s end, the CRSC may leave the position vacant until the term expires.
• The CRSC reserves the right to terminate any appointment if a member:
  
  • Misses three (3) meetings without valid reason
  • Is in a conflict of interest or perceived to be, or behaves inappropriately under CRSC rules, policies, or regulations
  • Submits their resignation in writing to the committee chair

Members meet at least once per quarter or as needed based on the committee’s priorities.

• A quorum is a majority of the appointed members.
• The committee sets its own internal rules of procedure in accordance with the CRSC’s by-laws and this mandate.
• Decisions are made by consensus or by vote if necessary. In the event of a tie, the chair casts the deciding vote.
• Members may also vote via email if a decision is needed within 48 hours.
• Support staff act as the secretary and maintain records of the committee’s deliberations.
• Meeting notes must be submitted to members and the CRSC’s Chief Executive Officer one week before the next meeting.
• Committee members are compensated at the applicable rate for each meeting attended, as stipulated in the procedural by-laws.
• The committee may not incur any expenses without prior authorization from the CRSC.

Under the approval of the Board of Directors of the Chaleur Regional Service Commission (CRSC), this standing committee is established to provide direction and advice to staff and make recommendations to the Board on the economic development initiatives that are related to the Chaleur Regional Service Commission’s Strategic Plan, Economic Development Strategic Plan, Tourism Strategic Plan, or other strategic priorities as they arise.

Provides an advisory role such as:

1. Making recommendations to the Board of Directors that advance economic development initiatives outlined in the CRSC’s regional Strategic Plan.
2. Providing direction to staff on project development, policies, partnerships, and project/funding applications.
3. Providing direction to staff on community engagement and public consultation for economic development initiatives and projects.
4. Acting as a CRSC representative at stakeholder roundtables, business development meetings, industry events, policy initiative, and investor presentations relating to economic development projects.
5. Providing input on CRSC policies and plans that impact economic development.
6. Advising on CRSC participation and objectives in new economic development initiatives.

Committee members may consult any resource persons whose expertise may assist them in carrying out their mandate based on the approved budget.

The committee is composed of seven members appointed by the CRSC by form of resolution and selected as follows from senior corporate executives of the Chaleur business eco-system

1. 1 RSC Board member that is acting as chairperson of the Committee.
2. 1 representative from the Pabineau First Nations.
3. 5 representatives from senior corporate executives from a range of industries and sectors identified as priorities in the economic development and tourism strategic plans

Members of the advisory committee must be objective and open-minded to represent and defend the interests of the region in line with the regional plan.

The Support staff consists of the employees of the Economic Development and Tourism Office.

Support staff provide technical and administrative assistance to the Committee, participates in discussions but they are not allowed to vote.

1. The person chosen to represent the CRSC’s Board of Directors acts as chairperson of the Committee.
2. The chairperson’s role is to validate the agenda, chair the meetings and act as a spokesperson on behalf of the Committee

1. Committee members sit for a fouryear period, starting on the date when the CRSC appoints them.
2. The term of office mentioned in Subsection (a) may be renewed for an additional two-year period with the mutual consent of the CRSC and the outgoing member.
3. Should a member resign his or her seat during his or her term, management will propose a replacement member to the Board to complete the term. The CRSC will confirm this recommendation as per the procedures of Subsection 3. Should a seat become vacant less than three (3) months prior to the end of the member's term, the CRSC may wait until the end of the term before filling the vacant position.
4. The CRSC has the right to terminate any appointment if a member:
   • is absent from three (3) meetings without a valid reason.
   • is in a conflict of interest or appears to be in a conflict of interest or if his behavior is deemed inappropriate under the regulations, policies, and other rules of the CRSC; or
   • presents his written resignation to the chair of the CRSC.

Members shall meet at least quarterly or as required based on economic development priorities.

1. For meetings, the quorum shall be a majority of appointed members.
2. The Committee establishes its own internal procedural rules that comply with the CRSC and this document.
3. Decisions are taken by consensus or vote, if necessary. If a vote is taken, the chairperson only votes to break a tie.
4. Members may also vote by email if the question must be addressed within 48 hours deadline.
5. The support staff is appointed secretary. The secretary keeps a record of deliberations.
6. The meeting notes of the Committee must be submitted to the members and the CRSC CEO by the secretary one week before the following meeting.
7. Members of the committee shall be remunerated at the rate in effect for each meeting they attend, as stipulated in the procedural by-law of the CRSC.
8. The committee may not incur any expenditures that have not been previously authorized by the CRSC.

Play a monitoring role with the management of the Solid Waste Services with respect to the technical operations of the site, in accordance with the requirements set out in the Approval to Operate and the proposed projects at the Red Pine Landfill. Identify any potential environmental impacts, if any.

Review the results of the water sampling tests with the Red Pine site management team to remain informed of the activities implemented to meet provincial requirements.

Note: A member of the Allardville community, accompanied by a site manager, is present twice a year during the water sampling carried out by a qualified professional.

Ensure that waste exposed in the landfill cell is covered as required by the Approval to Operate.

Ensure that debris and litter are controlled on site and that the roads around and near the landfill are clean and free of debris/pollutants.

Submit recommendations for projects, tenders and bids to the CRSC Board for approval in accordance with the approved budget and technical requirements.

The term of office is 4 years except for the Chair who is appointed by the Board of Directors on an annual basis.

The term of office is four years. Any vacancies on the committee may be filled during the year by resolution at a regular meeting of the CSRC.

In order to ensure stability and continuity within the committee, the renewal of mandates is done partially by half of the members two years after the creation of the committee. This first outgoing fraction is voluntary, if not, drawn by lot. The remaining members can be reappointed for another term of four years, after their initial term. Members of the first outgoing fraction may be reappointed for two further four-year terms after their initial appointment.

1. To act as an intermediary between the CRSC and the neighboring communities on all matters relating to environmental protection in connection with the operations of the site.
2. To report to the citizens that they represent on the outcome of its work once a year. The meeting is held in Allardville.

Committee members may visit the Red Pine Landfill site but must give at least 48-hour notice to insure the accompaniment of a Solid Waste Manager or Director. The members must adhere to applicable health and safety standards. Visits to the landfill site are only for reasons that fall within the mandate of the Committee.

The Executive Director shall ensure that the Committee has the appropriate training, human, material, and financial resources to carry out its duties.

The Committee reports to the Board of Directors and reports on its work in the CRSC’s annual report.

The committee meets at least 4 times during a fiscal year but must meet the minimum requirements set out in the work plan presented in the attachment. The committee may also meet as needed to address other issues relevant to its mandate.

As per the current policy.

The Technical Committee may be required to work with the Executive Committee and other committees.

The committee is subject to the current procedural by-laws, the Regional Services Delivery Act and any other legislation governing the CRSC.

The Board reviews the terms of reference 1 year after the creation of the Committee.

The Executive Committee is comprised of the Chairperson, Vice-Chairperson and one member of the Commission elected by it. The Executive Director acts as Secretary.

The Commission’s staff may be invited to participate to Committee meetings.

Supports the Chair and the Executive Director in accordance with the policies and decisions of the Commission.

1. Offer guidance to the Chair and Executive Director in ongoing activities of the Commission, the management of its affairs and in the services it offers.
2. Review all requests for expenditures in excess of those provided for in the annual budget and submit a report with recommendations to the Commission.
3. The Executive Committee may be authorized to make decisions on behalf of the Commission during the summer period until the next regular meeting, in emergency situations and in any situation within the budget limits and/or the limits of adopted policies.
4. Perform any other mandates conferred by the commission.

Management ensures that the Executive Committee has human, material and financial resources to accomplish its duties.

The Executive Committee meets as needed.